File No. 001 · Short-Term Rentals

Win the damage dispute before it starts.

A five-minute turnover inspection captures timestamped, room-by-room evidence for every Airbnb, VRBO, and Booking.com stay — so when a guest denies that burn mark on the counter, your PDF report already told the truth.

Exhibit A

AirCover and Resolution Center decisions hinge on evidence. Before-and-after photos with verified timestamps and property metadata turn “your word versus theirs” into a documented condition report.

Download Free on App Store

See how it works

★★★★★ 5.0 on the App Store · Works offline · No account required

Rental Inspection Report app showing a property condition session

VERIFIED TS · GPS · ROOM

CASE # 2026-0422

The Problem · Why Hosts Lose

Platforms don’t reward the host who’s right. They reward the host with evidence.

Guests deny everything

The scratch was already there. The stain is from years ago. Without time-stamped proof from this turnover, every claim is hearsay.

Cleaners find damage late

By the time you’re notified, the next guest is arriving and the deadline to file a Resolution Center claim is ticking in hours, not days.

Screenshots aren’t enough

Adjusters want a structured record: when, where, which room, how bad. A camera roll of blurry shots reads like an afterthought.

The Workflow · Five Minutes Between Stays

Quick turnover reports with evidence for every stay.

Built so your cleaner, co-host, or turnover crew can run an inspection without training. No cloud login. No spreadsheet. Just phone, photos, PDF.

STEP 01

Walk the property

Open the session for the rental, tap through your custom room template — bedrooms, bath, kitchen, patio — and capture a photo for each area.

~ 3 min for a 2BR unit

STEP 02

Flag anything off

Mark an issue by severity and attribution: pre-existing, guest-caused, wear-and-tear. Add a note. Every flag is locked to a room and a timestamp.

Tap · tap · done

STEP 03

Generate the PDF

One tap produces a dated, branded condition report with every photo, issue, and room. Ready to attach to AirCover, VRBO claims, or your PM software.

Instant · offline · shareable

What’s Inside

Everything you need to prove condition — nothing you don’t.

01 · Evidence

Timestamped photos

Every shot is stamped with date, time, and the room it belongs to. Metadata is preserved on export so adjusters can verify integrity.

02 · Structure

Room-by-room templates

Build reusable templates per property — master bed, kitchen, patio, hot tub — so turnovers stay consistent across cleaners.

03 · Attribution

Severity & source tags

Flag each issue as pre-existing, guest-caused, or wear. Categorization that mirrors how Airbnb and VRBO adjudicators think.

04 · Reports

One-tap PDF

Generate a professional condition report in seconds. Attach directly to AirCover, the VRBO Host Guarantee, or your Hostfully portal.

05 · Reliability

Fully offline

No internet? No problem. Basements, cabins, rural cabins — the app records everything locally and syncs nothing you didn’t ask it to.

06 · Privacy

No account required

Your photos stay on your device. No cloud scraping, no vendor lock-in. Yours to keep, yours to share on your terms.

Built for the turnover team

Whoever is closing out the stay, this works for them.

Owner-Operators

Airbnb & VRBO Hosts

Protect a 2-bedroom cabin or a portfolio of 30. Finally have the paper trail when a guest swears the TV was already cracked.

Co-Hosts

Property Managers

Defensible inspection records for every stay across every unit. Client reporting that justifies your management fee.

Field Staff

Cleaners & Turnover Crews

Photo-first workflow your crew can actually follow. No passwords, no training — just open the session and go.

Long-term rentals

Landlords

Move-in and move-out inspections that hold up when security deposit disputes land in small-claims court.

Questions hosts actually ask

What you need to know before the next turnover.

How do I prove damage to Airbnb or VRBO?

Platforms reward structured, time-stamped evidence captured as close to the incident window as possible. A Rental Inspection Report PDF from the turnover between your last guest and the damaging guest is the strongest form of proof: it shows what the property looked like immediately before the stay in question, room by room.

Do I need an inspection for every stay?

Yes — and it only takes a few minutes. A quick turnover report between every guest is what transforms disputes from “your word versus theirs” into a documented chain of condition. Most hosts fold it into their existing cleaning checklist.

Will this work on AirCover claims?

AirCover and VRBO’s Host Damage Protection both prioritize clear before-and-after evidence. The app’s PDF export is formatted so you can drop it directly into a Resolution Center message or claim form.

Does it work without internet on-site?

Fully. Every photo, note, and report is produced on-device. You can inspect a cabin with zero bars and generate the PDF in the driveway.

Can my cleaner or co-host do the inspection?

That’s exactly the design. The photo-first flow and pre-built room templates mean anyone on your turnover team can run a report without training.

Is it free?

The free tier includes one property and three inspection sessions — enough to prove to yourself it works. Property Pass unlocks unlimited inspections for a single rental; Pro unlocks unlimited properties for portfolio hosts.